The AES Ohio affidavit form is a short, notarized statement a new tenant signs to prove they were not responsible for an unpaid electric bill left by a previous occupant at the same address. You download it from the AES Ohio website, fill in your name and the details of your tenancy, sign it in front of a notary, and send it in with your lease and a notarized statement from your landlord. Once AES Ohio has a clean packet, it releases the hold on your service order.
Why AES Ohio Asked You for an Affidavit
AES Ohio flags certain addresses as “locations with collection activity,” which means a prior customer moved out owing money on the electric account. When you try to start service at one of those addresses, your order goes on hold until you show that you are not the person who left the balance behind and that the delinquent account holder does not live at the property.1AES Ohio. Locations with Collection Activity
The affidavit is the tenant’s version of that proof. Property owners do not use it. If you own the home, you send a settlement statement, a property tax bill in your name, or a general warranty deed instead, and skip the affidavit entirely.1AES Ohio. Locations with Collection Activity
What the Form Asks You to Fill In
The affidavit is a single page. It asks for:2AES Ohio. AES Ohio Affidavit Form
- Your full name as the person requesting service
- The service address
- Your lease inception or move-in date
- The names of every adult who will live at the address (the form has room for up to eight)
Two extra statements at the bottom of the form only apply if you used to share a household with the person who left the unpaid balance. If that describes you, you fill in that person’s name, the date you stopped living together, and confirm they will not live at the service address. If you have no connection to the prior account holder, leave those lines blank.
The form does not ask for your Social Security number, driver’s license number, or an AES Ohio account number. Match your entries to your lease exactly, because AES Ohio compares the two.
Documents You Send With It
Tenants submit three things together: the notarized affidavit, every page of the rental or lease agreement (including the occupant list and signature page), and a notarized landlord statement on the separate form AES Ohio provides on its website. The notary stamp and seal must be legible on both the affidavit and the landlord statement.1AES Ohio. Locations with Collection Activity
Getting It Notarized
The affidavit is not valid without a notary’s stamp and seal. Sign it in front of a commissioned Ohio Notary Public, who will check your ID before witnessing your signature. Banks, UPS stores, and many law offices offer walk-in notary service.
Ohio caps in-person notary fees at $5 per notarial act. Remote online notarization is capped at $30, and the notary may add a technology fee of up to $10 for the online platform.3Ohio Legislative Service Commission. Ohio Code 147.08 – Fees of Notary Public A mobile notary who travels to you can charge a separate travel fee, so confirm that before scheduling.
Check the finished document before you leave. AES Ohio rejects submissions where the seal is smudged, cut off, or unreadable, and a rejection means another trip to the notary and another day without electricity.
How to Submit the Packet
AES Ohio accepts the completed documents by fax at 937-331-4880 or by email to aesohiochecklist@aes.com.1AES Ohio. Locations with Collection Activity Email is faster and easier to verify. Scan or photograph every page clearly enough that the notary seals are readable in the image, and send everything in one message. If you fax, keep the confirmation page as proof of delivery. There is no online upload portal for these documents.
What Happens Next
Review takes about one business day from the time AES Ohio receives your documents. Once the verification team confirms the seals are legible and the details match your lease, they release the hold and connect your service.1AES Ohio. Locations with Collection Activity
If something is missing or unreadable, AES Ohio will reach out using the phone number or email on your account. The common problems are a smudged notary seal, a lease that leaves off an adult occupant, or a landlord statement that was never notarized. Fixing any of these means resubmitting corrected documents, and the one-day review clock starts over. If two business days pass with no word, call residential customer service at 800-433-8500 or 937-331-3900 with your service address and submission date ready.4AES Ohio. Contact Us
Why You Should Not Fudge the Details
The affidavit is a sworn statement signed before a notary. Knowingly making a false statement on a notarized document falls under Ohio’s falsification statute.5Ohio Legislative Service Commission. Ohio Code 2921.13 – Falsification6Ohio Legislative Service Commission. Ohio Code 2929.24 – Definite Jail Terms for Misdemeanors7Ohio Legislative Service Commission. Ohio Code 2929.28 – Financial Sanctions for Misdemeanors The situation AES Ohio is guarding against is someone with an unpaid electric bill asking a household member to open a new account at the same address to dodge the debt. If the affidavit says the prior account holder no longer lives there but they actually do, AES Ohio can terminate the new service and pursue the old balance, on top of the criminal exposure attached to the false statement itself.