To cancel a Bizee virtual address, send written notice to support@incfile.com or call (888) 462-3453 at least 21 days before your next billing date.1Bizee. Bizee Business Help Center for LLC Incorporating The cancellation itself is quick. What matters more is what you do before you hit send: your state business filing, IRS records, FinCEN report, bank, and mail forwarding all need to point somewhere else first, or important notices will go to an address that no longer accepts them.
How to Send the Cancellation Notice
Bizee’s virtual address runs $29 per month with no long-term contract.2Bizee. Virtual Business Address and Digital Mailbox Services You can cancel by email to support@incfile.com or by phone at (888) 462-3453, Monday through Friday, 9 a.m. to 6 p.m. CST. Written notice must reach Bizee at least 21 days before the next billing date to stop the following month’s charge.
Include the legal name of your business as it appears on formation documents, the email address on your Bizee account, and the effective cancellation date you want. Keep a copy of the message and any reply. If you call instead of email, ask the representative to send a written confirmation to your email so you have proof the request was logged.
Refunds
Bizee’s cancellation policy does not promise prorated refunds for partial months of virtual address service, and fees already paid to third-party vendors on your behalf are not refundable.3Bizee. Cancellation Policy Timing the cancellation to land before the 21-day cutoff is the practical way to avoid paying for time you will not use.
Registered Agent Is a Separate Service
Canceling the virtual address does not cancel Bizee’s registered agent service, and a virtual address cannot substitute for a registered agent.2Bizee. Virtual Business Address and Digital Mailbox Services If you also want to end the registered agent service, appoint a replacement with your state first, then notify Bizee of the change.3Bizee. Cancellation Policy If Bizee does not hear from you before the registered agent renewal date, that service auto-renews and you get charged again.
Update Your Address Everywhere Before You Cancel
Secretary of State
Every state requires business entities to keep a current address on file. That is where the state sends compliance notices, annual report reminders, and service of process. Most states let you update the principal office address through the Secretary of State’s online portal by filing an amendment or statement of information. The fee is usually modest, and some states fold the update into the annual report you already owe, so check whether your next report is due soon before paying for a separate amendment.
If a service-of-process notice bounces at the old address, some states treat that as grounds for a default judgment. Others may flag the entity for administrative dissolution when official mail comes back undeliverable. File the update before the virtual address goes dark, not after.
IRS (Form 8822-B)
File Form 8822-B, Change of Address or Responsible Party – Business, to update your business mailing address, physical location, or both. Any business with an EIN on file can use it. If the filing also reflects a change in the responsible party, it must be submitted within 60 days of that change.4Internal Revenue Service. About Form 8822-B, Change of Address or Responsible Party – Business Processing typically takes four to six weeks, so file early.
FinCEN Beneficial Ownership Information
If your company filed a Beneficial Ownership Information report with FinCEN, a change to the company’s address counts as a change to required information. FinCEN requires an updated BOI report within 30 days of the change.5FinCEN.gov. Frequently Asked Questions The clock starts the day the address actually changes, not the day you cancel with Bizee. Missing the deadline can carry civil and criminal penalties under the Corporate Transparency Act.
Banks and Other Providers
Banks verify business addresses as part of anti-money-laundering and know-your-customer compliance. A mismatch between the address on file and your real location can trigger re-verification holds, delayed transactions, or requests for updated documentation. Contact your bank before the old address stops working and provide whatever proof they require, such as a utility bill, lease, or updated state filing receipt.
The same goes for merchant processing, business insurance, professional licenses, state tax registrations, and any vendor who mails you regularly. Work through the full list before you cancel. Fixing addresses after mail starts bouncing takes longer every time.
What Happens to Mail After You Cancel
You cannot file a standard USPS Change of Address form to forward mail from a virtual address. USPS prohibits Change of Address requests originating from a Commercial Mail Receiving Agency, treating forwarding as the agency’s job rather than the postal service’s.6USPS.com. Change of Address – The Basicsp>
Federal postal regulations require the CMRA to accept and remail your mail for at least six months after you end the relationship.7USPS Postal Explorer. Domestic Mail Manual 508 Recipient Services For that to work, you must provide a forwarding address on PS Form 1583 before you leave, and the CMRA applies new postage to every remailed piece at your expense.8USPS.com. Commercial Mail Receiving Agency (CMRA) Once the six months end, the CMRA can refuse remaining mail and it goes back to the sender as undeliverable.
Ask Bizee how it handles post-termination remailing and whether extra fees apply. Then contact every sender who mails you at that address directly, including your bank, insurance carrier, state tax agency, and vendors, and give them the new address. Relying only on the six-month CMRA window is risky for anything time-sensitive like tax notices or legal filings.
Cancellation Checklist
- File a new address with your Secretary of State by amendment or statement of information.
- File IRS Form 8822-B for the new business mailing address and location; allow four to six weeks.
- File an updated FinCEN BOI report within 30 days of the address change if your company has a BOI filing on record.
- Give Bizee a forwarding address on PS Form 1583 so mail is remailed during the six-month post-termination period.
- Update every bank and financial account that has the virtual address on file to avoid compliance holds.
- Send Bizee written cancellation at support@incfile.com or call (888) 462-3453 at least 21 days before your next billing date, and save the confirmation.
- If canceling registered agent service too, appoint a replacement with your state first, then notify Bizee.
- Update insurance carriers, vendors, professional licenses, and state tax agencies before the old address stops working.