To bring a visitor into an NYU residence hall, you complete one or both of the NYU guest policy forms depending on your guest’s status and the length of their stay: an online sponsorship form at nyu.identigy.io if your guest does not have an active NYU ID, and a paper Guest Pass Request Form from your building’s resource center if the visit will run late or overnight. Submit the sponsorship form before your guest arrives; return the Guest Pass Request Form, signed by every roommate and suitemate, at least two business days ahead.
Which Form You Need
Start with two questions. Does your guest have an active NYU ID? And will they be in the building outside regular hours or sleeping over?
Regular hours generally run 9:00 a.m. to 11:00 p.m. on weeknights and 9:00 a.m. to 1:00 a.m. on weekends. Anyone present outside those windows is a late hours or overnight guest.1NYU School of Law. Guest Policies
If your guest has no active NYU ID, you need the online sponsorship form for any visit. If the visit extends past closing or involves an overnight, you also need a Guest Pass. A sponsorship form is required for a non-NYU visitor even when you’ve already secured a Guest Pass; the two cover different things. The sponsorship authorizes building access for someone without an NYU ID. The Guest Pass covers extended and overnight stays.
Completing the Online Sponsorship Form
Submit the sponsorship form through NYU’s online visitor management system at nyu.identigy.io before your guest arrives.2New York University. NYU Guest Policy A confirmation email lands in your inbox within a few minutes. Keep it on your phone or print it. That email is what you’ll show at the security desk.
Walk in with your guest to the campus safety desk in your residence hall. The Campus Safety Officer will ask for the confirmation email, collect your NYU ID card and your guest’s photo ID, verify your residency, and hand your NYU ID back. Your guest’s photo ID stays at the desk for the whole visit.2New York University. NYU Guest Policy
Every guest presents a valid government-issued photo ID. Children under 18 may provide non-government identification.3New York University. Visitor Information
Completing the Guest Pass Request Form
Pick up the Guest Pass Request Form in person at your building’s resource center. You cannot request one by phone or email.1NYU School of Law. Guest Policies
Here is the step that trips people up: every roommate and suitemate must sign the form before you turn it in. If one of them is traveling for the weekend, chase down the signature early. Return the completed, fully signed form to the resource center at least two business days before your guest arrives, so staff have time to process it.2New York University. NYU Guest Policy Weekends and holidays don’t count toward those two days, which matters for Friday or Monday arrivals.
You can hold a maximum of three guest passes at a time. When your guest arrives, the Campus Safety Officer issues the pass during the initial sign-in at the security desk.2New York University. NYU Guest Policy
What Happens at Check-In
For sponsored non-NYU visitors, the guest’s photo ID is physically held at the desk for the length of the visit. That means your guest will not have their driver’s license or passport while inside the building. If they need the ID for an errand mid-visit, like picking up a prescription, they’ll sign out first and go back through check-in on return.2New York University. NYU Guest Policy
Guests must either be accompanied by the host or carry a valid Guest Pass to enter the building.1NYU School of Law. Guest Policies
Signing Your Guest Out
At the end of the visit, the host, not the guest, walks the visitor back to the lobby and signs them out in the guest register. Only then will the Campus Safety Officer return the guest’s photo ID.2New York University. NYU Guest Policy Skip this step and the ID stays at the desk and the visit stays open in the system, which counts against your overnight limits and can flag your account.
Overnight Limits That Shape Your Pass
Before you request a Guest Pass for a long stay, know the ceiling. In NYU’s general residential housing, guest passes can be used for a maximum of four consecutive nights and no more than six nights per calendar month.2New York University. NYU Guest Policy In NYU Law housing, the limit is three consecutive nights and seven nights per 30-day period, and the same individual cannot be an overnight guest anywhere in the Law residence hall system for more than seven nights per calendar month, even if they rotate between different hosts.1NYU School of Law. Guest Policies
Check your building’s posted policy or ask your resource center for the exact limits that apply to your hall. Tracking your guest’s cumulative nights is on you.
What You’re Signing Up for as Host
When you submit either form, you take on responsibility for everything your guest does in the building, your room, and the common areas. That covers policy violations, property damage, theft, and injuries, whether your guest is another NYU student or has no university affiliation at all.1NYU School of Law. Guest Policies NYU’s housing sanctions for violations run from residential probation and room reassignment to deferred suspension, immediate suspension, and permanent dismissal from university housing.4New York University. Disciplinary Measures A guest whose behavior becomes a problem can be classified Persona Non Grata and barred from all residence halls.