The AAU medical release form is a one-page authorization you complete once per season so your child’s coach can seek emergency medical treatment when you can’t be reached at a practice or tournament. It collects your child’s medical history, insurance information, and emergency contacts in one place, and the coach carries it to every AAU-sanctioned event. You sign it, the athlete signs it, and in some sports a notary signs it too.
Where to Get the Right Version
There is no single universal form across all AAU sports. Each sport program or club provides its own version, so ask your child’s coach or club director for the correct document before anything else. Many clubs post a downloadable PDF on their team page hosted through platforms like SportsEngine (formerly Sport Ngin), and the AAU website at aausports.org links forms under each sport’s section.
Request it early. Waiting until the week before a tournament creates avoidable stress if you still need signatures or notarization.
What to Fill In
The layout varies slightly between sports, but the core sections are the same. Complete every field. A blank line can hold up your child’s roster clearance at check-in.
Player Information
Enter your child’s full legal name, date of birth, gender, and home address. Some versions also ask for the athlete’s AAU membership number, which you receive after purchasing a membership at aausports.org. If the form asks for it and you haven’t registered yet, buy the membership first so you have the number ready.
Emergency Contacts
List at least two people who can be reached if your child is hurt. Include each contact’s full name, relationship to the athlete, and phone numbers for home and work. The form exists for situations where a parent isn’t on site, so the names you list need to be people who answer their phones and can make decisions about your child’s care.
Medical History
Disclose any known drug allergies, especially reactions to common medications like penicillin or anesthetics. List every current prescription with its dosage. Note chronic conditions such as asthma, diabetes, or seizure disorders. If your child has had surgery or a significant past injury, include it. This section exists so a doctor treating your child in an emergency doesn’t administer something harmful. Leaving it blank isn’t cautious; it’s the opposite.
Insurance Information
Provide the name of your health insurance carrier, the policyholder’s name, and both the policy and group numbers. Many forms specifically instruct you to photocopy both sides of your insurance card and attach the copies. Accuracy here matters because AAU’s sports accident insurance is excess coverage. It pays only after your personal insurance has been billed, or it becomes primary if your child has no other coverage at all.1Amateur Athletic Union. Insurance
Signatures
Both the parent or legal guardian and the athlete sign. The AAU volleyball program version states that the form “must be completed — legibly — and signed in all areas by both the player and his or her parent or guardian.”2Ngin. AAU Volleyball Program – Medical History and Release Form By signing, you confirm the medical information is accurate and consent to emergency treatment if you can’t be contacted.
When Notarization Is Required
Some AAU sport divisions include a notary block on the form. When it appears, you sign in front of a Notary Public, who verifies your identity using a government-issued photo ID and applies an official seal. Banks and shipping stores often provide notary services, sometimes free to customers.
Not every AAU sport or competition level requires notarization. If the form your club provided has no notary section, a standard parent signature is enough. If it does include one, don’t skip it. An incomplete notary block can be treated the same as a missing form at check-in.
Turning It In and Keeping It Available
Hand the completed, signed form to your child’s coach or team manager before the first practice or competition of the season. The form instructions specify that the coach must carry it “during all training and competitions.”2Ngin. AAU Volleyball Program – Medical History and Release Form Most coaches keep a binder with every player’s release, organized alphabetically, that travels with the team.
At sanctioned tournaments, officials sometimes verify that every athlete on the roster has a completed form on file before the team takes the floor. A missing or incomplete form can mean your child sits out, and in some cases the entire team’s credentials get held up while paperwork is sorted out. Keep a digital scan on your phone or in cloud storage as a backup so you can print a replacement quickly if the paper copy goes missing during travel.
How the Form Connects to AAU Insurance
Every properly registered AAU athlete is covered by the organization’s sports accident insurance during licensed events and supervised practices. That coverage is excess, meaning it pays after your personal health insurance has processed the claim. If your child has no other health insurance, AAU’s policy becomes the primary payer.1Amateur Athletic Union. Insurance The insurance section of the release is what lets a hospital bill correctly and lets AAU’s coverage coordinate behind your personal plan. Wrong policy number, wrong result.
Handling Your Child’s Medical Information
When you hand over your child’s medical history to a volunteer coach, you’re trusting that person to handle sensitive information responsibly. Youth sports organizations are not automatically subject to HIPAA the way hospitals and insurers are, but the information on the form still deserves careful handling. Coaches should store the medical binder in a secure location and limit access to the head coach, a designated team manager, and medical personnel responding to an emergency.
At the end of the season, paper forms should be shredded or securely destroyed rather than tossed in a recycling bin. Digital copies should be password-protected and deleted once the season concludes. You have every right to ask your club director how medical forms are stored and who has access. A club that can’t answer clearly probably hasn’t thought about it enough.