To complete the GGC immunization form, log in to Med+Proctor with your Georgia Gwinnett College student email, download the immunization certificate, take it to your healthcare provider for the required entries and signature, then upload the completed document back through the same portal. Georgia Gwinnett College places a registration hold on your account until the records are verified, so starting early protects your class schedule.
Where to Get the Form
Georgia Gwinnett College does not distribute a paper form at orientation. You download the immunization certificate directly from Med+Proctor. Go to medproctor.com, register with your GGC student email (a personal email will not work), create your profile, and download the certificate that appears in your account. That PDF is the form your provider fills out.
You can also use Georgia Department of Public Health Form 3231, the state’s standard Certificate of Immunization. It is accepted at every school and college in Georgia, including GGC, and it is often what a doctor’s office already has on hand.
Which Vaccines the Form Must Document
GGC follows the University System of Georgia immunization policy. The certificate needs entries for:
- Two doses of measles-containing vaccine and two doses of mumps-containing vaccine, with the first at 12 months or later and the second at least 28 days after the first; one dose of rubella at 12 months or later. The combined MMR vaccine covers all three. Students born before 1957 are exempt.
- Two doses of varicella (chickenpox) vaccine. A reliable history of chickenpox, a history of shingles, or a positive lab test for immunity can substitute.
- One tetanus/diphtheria booster within 10 years before enrollment. Tdap is preferred over plain Td, but either counts.
- A three-dose Hepatitis B series, required only for students who are 18 or younger at enrollment. A two-dose Recombivax series taken between ages 11 and 15, or a three-dose combined Hepatitis A/B series, also satisfies this.
Some other USG campuses require a meningococcal (MenACWY) vaccine for students living in campus housing. GGC’s published immunization page does not list a separate meningitis requirement. Check the Health Services page before your enrollment term in case the policy changes.
How the Form Must Be Filled In
Every vaccination date on the certificate needs the full month, day, and year. A four-digit year by itself is only acceptable for disease history, serology results, or medical exemption entries. Actual vaccine doses need complete dates.
A physician, nurse practitioner, physician assistant, or a qualified health department employee reviews the entries and completes the certification section. The form is not valid unless the certifying provider’s printed or stamped name, address, and phone number appear alongside the signature. If your provider uses a signature stamp instead of signing by hand, an office staff member has to co-sign.
Check every date field and the certification block before you leave the office. Missing or illegible information is the most common reason forms get bounced back.
Using a Titer Instead of Vaccine Records
If you were vaccinated but no longer have your records, a blood titer can prove immunity. A positive titer for MMR, Hepatitis B, or varicella satisfies the corresponding vaccine requirement under USG policy. Your provider records the result on the certificate by filling in the “serology +” column with the four-digit year of the test. A negative titer does not count; you would need the vaccine itself.
Records in Another Language
Med+Proctor only accepts documents in English. If your existing records are in another language, you have two options: use a certified translation service, or visit the Gwinnett County Health Department to see whether staff can translate them on site. Once translated, your healthcare provider transfers the information onto the Med+Proctor certificate or Form 3231 and signs it. Translation adds time, so start early.
Medical and Religious Exemptions
Exemptions go on the immunization form itself, not on a separate letter.
For a medical exemption, your physician marks the “medical exemption” column on Form 3231 for the specific vaccine and enters a four-digit year. A separate physician’s letter is not accepted. If the exemption is temporary, the form should show an expiration date, and you will need to meet the standard requirement once that date passes.
For a religious exemption, Georgia law lets you decline required vaccinations by filing a notarized affidavit. The document is Georgia Department of Public Health Form 2208, “Affidavit of Religious Objection to Immunization.” You affirm that vaccination conflicts with your religious beliefs and that the objection is not based on personal philosophy or inconvenience alone, then sign in front of a notary public. You do not have to belong to a particular denomination; Georgia courts have held that sincerity, not membership, is what matters. Form 2208 also acknowledges that unvaccinated students may be excluded from campus during an epidemic declared by the Commissioner of Public Health, at which point vaccination may be required despite the exemption. The completed affidavit is filed with the college in place of vaccine documentation.
Uploading Through Med+Proctor
Once your certificate or exemption form is complete, submission happens entirely online.
- Sign in to your Med+Proctor account with your GGC student email and finish your profile, including your full name, date of birth, student ID, and enrollment term. Sign the end-user agreement.
- Scan or photograph the completed form and upload it through the portal. Med+Proctor accepts PDF, JPEG, and PNG files. It does not accept HEIC files (the default iPhone photo format) or encrypted or password-protected documents.
- Select the correct document type before submitting.
GGC’s immunization requirements page states that verification takes two to three business days. Staff check that dates, signatures, and vaccine entries meet USG standards. Med+Proctor does not accept submissions by email, fax, or any method outside the portal.
Submitting is free. Med+Proctor sells an optional “Pro” upgrade for around $12 that includes expedited review (typically within the hour) and lifetime access to your uploaded documents. It is worth considering if you are close to a registration deadline, but it is not required.
Clearing the Registration Hold
The immunization hold on your account blocks class registration and some campus services. Once Med+Proctor approves your records, the hold comes off and you can register. Watch your GGC Claw Mail after uploading. If reviewers find a problem, they email you, and you will need to correct and resubmit before the hold clears.
The most common reasons for rejection are:
- Vaccine dates missing the day or month.
- An unsigned certification section, or a stamped signature without a co-signer.
- A file format the portal cannot read, such as HEIC or a password-protected PDF.
Uploading well before your registration date leaves room to fix any of these without losing your seat in the classes you want.