If you live on campus at Liberty University and your work, placement, or class schedule collides with the Wednesday and Friday 10:30 a.m. Convocation, you request relief through the Liberty University Convo exemption form, submitted online to the Residence Life office.1Liberty University. Residence Life The form is at liberty.edu/permissionrequestform and requires your university login. Below is what to confirm before you file, what to upload, and what happens after you hit submit.
Confirm You Actually Need the Form
The exemption is for residential students only. Commuter students are invited to Convocation but not required to attend, so no paperwork is needed.2Liberty University. Commuter Convocation Information Liberty University Online students have no attendance obligation either, since their enrollment doesn’t require a physical presence in Lynchburg.
If you do live on campus, the form fits a recurring conflict: a clinical rotation, student teaching, an internship, or employment hours that overlap with the 10:30 a.m. slot. A one-time conflict is different. Every residential student gets one Convocation skip per semester with no penalty, and the right move for a single-day problem is to tell your Resident Assistant before Convocation begins that day rather than filing an exemption.3Liberty University. Convocation FAQ If you don’t notify your RA in advance, the skip doesn’t count.
Where to Find the Form
The form is linked from the Residence Life page on Liberty’s website, and the direct URL is liberty.edu/permissionrequestform. You’ll be prompted to sign in with your university credentials.1Liberty University. Residence Life If the link gives you trouble, call Residence Life at (434) 592-4139 or email residencelife@liberty.edu. The office is open Monday through Friday, 8:30 a.m. to 5:00 p.m., and closes during Convocation on Wednesdays and Fridays from 10:00 a.m. to noon.
What to Have Ready Before You Start
Liberty doesn’t publish a blank preview of the form, and the fields can shift between semesters. In general, plan to supply:
- Your student ID number.
- The semester the exemption should cover.
- A description of the recurring conflict.
- Documentation that backs up what you’ve described.
For a work conflict, that documentation is a letter or printed schedule from your employer showing hours that overlap with Convocation. For an academic placement — student teaching, a clinical rotation, an internship — a copy of the placement schedule or a note from your academic department will do the same job. Save these as digital files before you open the form, because you’ll likely be asked to upload them during submission.
After You Submit
Screenshot the confirmation screen the portal shows you. If the system later has no record of your submission, that screenshot is your evidence that you filed on time. Residence Life handles these requests, so any follow-up goes to that office rather than the Office of Spiritual Development.
Don’t treat silence as approval. Follow up to confirm your exemption was granted. Until it’s on the books, any missed Convocation is still logged as an unexcused absence, and clearing it afterward is extra work you can avoid by checking in early. File as soon as your conflicting schedule is confirmed; waiting weeks into the term means absences accumulate before your request is processed.
What’s at Stake if You Skip the Form
Under the Liberty Way, each unexcused absence from Convocation carries four reprimand points and a $10 fine.4FIRE. The Liberty Way – Residential Undergrad Points accumulate across the semester and feed into the broader conduct system.
If you get flagged for an absence you believe is incorrect — for example, you attended but the system didn’t catch your check-in — you can appeal. Offenses in the one-to-four point range go to your Resident Director or through the Student Appeals Court using the link in the notification email. You have 48 hours from receiving the notification, and the appeal decision is final.4FIRE. The Liberty Way – Residential Undergrad Keep your submission confirmation, your uploaded documents, and any correspondence with Residence Life; if a dispute does come up, documentation settles it faster than memory.